Invoicing and receivables
Invoice on time and keep track of receivables
Kelomo collects billable hours, instalments and expenses from work your team has already recorded. You can review the invoice instead of searching for the details, then track payments in the same service.
Invoicing is included in both the Sales, projects and billing and the Field service add-ons
Preparing invoices
Your billable work is already collected
Monthly billing can start with the details already collected. Work recorded against clients and projects is in Kelomo, and the invoice breakdown can match what you agreed with the client.
- Not everything has to be billed at once Choose which lines to invoice now, which to move to the next invoice and which not to bill. Deferred lines stay in the queue.
- Catch missing details before sending Kelomo flags issues such as unpriced work or missing invoice issuer details. You can fix them before the invoice reaches the customer.
- Issued invoices cannot change by accident Once an invoice is numbered, its details are locked. Any correction is made with a credit note, keeping the history clear.
Maventa connection
Send the invoice in a format that suits your customer
Send an e-invoice through Maventa or a PDF invoice by email. Once Maventa’s printing service is activated, you can also send invoices by post. Look up the recipient’s e-invoice address using their Finnish business ID and follow delivery status in Kelomo.
Accounts receivable
Follow outstanding balances and overdue invoices
Payments are matched to invoices by reference number. In one view, you can see what has been paid, what is still outstanding and what needs attention.
- Payments matched to the right invoices Payments imported from Netvisor or the bank’s payment notification file are matched by reference. Unclear payments are left for review.
- Receivables aging Receivables are grouped by age, so you can immediately see which invoices are late and how much is still outstanding.
- Payment reminders for overdue invoices Create a payment reminder from an overdue invoice. Kelomo adds late-payment interest and the reminder fee, and the reminder goes to the customer by email.
Improve invoicing while keeping your accounting system
Work recorded in Kelomo provides the invoicing data too. Send the invoice from Kelomo or transfer the data to your existing system. Bookkeeping and financial statements can stay in your familiar accounting service.
Frequently asked
Questions about invoicing
What do we need to start e-invoicing?
E-invoicing requires your own Maventa account and the authorisation required by the operator. Connect an existing account or start opening a new one in Kelomo. Operator service fees are separate from Kelomo’s monthly price.
How are payments updated in accounts receivable?
Payments can be retrieved from Netvisor or imported from a bank’s camt.054 payment notification file. Kelomo matches them by reference number. Individual payments can also be recorded manually.
Can Kelomo handle recurring contract invoices?
Yes. Set the billing interval, run date and fixed invoice lines on the contract. Kelomo creates a draft and can also add the period’s hours and expenses. You always review the invoice before sending.
How does reverse-charge VAT work?
When reverse charge applies to construction services, the invoice includes the reverse charge statement and the buyer’s VAT identifier. The seller does not add VAT; the buyer accounts for it. Select the treatment based on the transaction and the buyer’s circumstances.
Can one Kelomo account have several invoice issuers?
Yes. Each invoice issuer has its own details, number series and logo. Choose the issuer for each invoice.
Can I correct an invoice after sending it?
Yes. Correct a numbered invoice with a full or partial credit note, then create the corrected invoice from the same information.
Who can see invoices and prices?
Invoices, receivables and customer billing details are visible to administrators, users with invoicing rights and managers who run projects. Managers’ access can be limited in the settings. Employees can record and review their own hours without access to invoices or prices.
Try invoicing with your own project data
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Guides on this topic
- Mandatory invoice details: what section 209 e of the VAT Act requires Which details an invoice must carry, when simplified invoice details are enough, and how an invoice is corrected so the buyer can deduct the VAT.
- Payment reminder and penalty interest: when and how much When penalty interest starts to accrue, what the rate is, and how much you may claim from a business customer for a reminder and collection costs.