HR and people
Take care of your people and their everyday needs
A new colleague is starting, a probation period is ending or an employee is waiting for a reply. Kelomo keeps agreements and next steps in view. HR, managers and employees each handle their part in the same service.
HR add-on · €3/user/month · a licence for everyone whose HR data is managed
Employment lifecycle
Welcome to the team
There is a lot to take in on the first day. Having documents, onboarding tasks and responsibilities ready helps your new colleague settle in. Kelomo shows what is done and what still needs attention.
- Documents from employee records Use the details stored in Kelomo to prepare employment contracts, written employment terms and employment certificates. Documents stay with the employee’s record.
- Changes and departures covered too Schedule changes to working hours, roles or units in advance. When employment ends, offboarding tasks help you assign responsibilities and follow progress.
- See the organisation and employment history The organisation chart shows reporting relationships. Each person’s timeline brings together employment changes, documents, reviews and training, making earlier agreements easy to find.
People management
A good conversation deserves a follow-up
Goals agreed in a development review stay visible to the employee and manager between meetings. Prepare for the next conversation by looking at what you agreed and how things have progressed.
- Keep the whole team’s reviews moving Launch a review round and track scheduled, completed and outstanding reviews by manager. Shared templates help everyone prepare.
- Employee pulse surveys Pulse surveys help you follow how employees experience the workplace over time. Results are shown for groups of at least five respondents.
Recruiting
From applicant to new colleague
Keep applications, interviews and candidate messages in one place. Your public careers page lets applicants find vacancies and apply.
- The next step is clear Candidate stages help you follow the process. Send interview invitations with a calendar entry and find each CV alongside the application.
- Use the successful applicant’s details The hiring action uses the applicant’s details to create the new employee record. You can start onboarding at the same time.
Skills
Know the skills in your team
See what the team already knows and where more skills are needed. The skills matrix brings the details together, while qualification expiry dates help you book training in time.
- Training keeps qualifications current Completed training can renew a linked qualification. If you also use shift planning, these records help you find qualified people for each shift.
Keep upcoming deadlines in view
The HR task queue highlights probation periods, fixed-term contracts nearing their end, incomplete onboarding and other upcoming deadlines. Assign responsibility for obligations and follow their progress.
Workplace safety and a reporting channel too
Track safety observations and corrective actions. In the reporting channel, designated handlers can reply to messages from an anonymous reporter.
See how your request is progressing
Need an employment certificate or want to take a course? Send a request in Kelomo and follow its progress on your phone too. Messages and replies stay with the request. Your personal view also holds your documents, goals and training.
Employee details also support work planning
Employment working time gives capacity its basis, approved absence affects planning, and qualifications help select the right person. HR information connects to daily work. Project resourcing is included in the Sales, projects and billing add-on. Planning shifts requires Shift planning, and field service dispatch requires Field service.
Explore in more detail
Frequently asked
HR questions
Does Kelomo replace the payroll system?
No. Kelomo maintains employment records and compiles payroll data from working hours. Monetary payroll calculations and payslips are handled in your payroll system or by your accountant.
Can we introduce HR gradually?
Yes. Start with employment records and onboarding, for example. Add recruitment, development reviews, training and other HR functions as you need them.
Can documents be signed electronically?
Yes, through the Visma Sign connection. You need your own Visma Sign contract and must set up the connection in Kelomo. Signing service fees are separate from Kelomo’s price. The completed document returns to Kelomo’s document history.
Is internal communication part of the HR add-on?
Announcements and acknowledgement tracking are included in the base package. Employee HR service requests and their handling are part of the HR add-on.
Who can access employee records?
Access depends on role and permissions. HR access can be limited to units, and managers’ authority is configured separately. Views of sensitive information are logged. The security page explains more about data storage in Finland.
Make everyday HR easier
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Guides on this topic
- Ending employment: notice period, final pay and the certificate Notice period, final pay and the employment certificate when employment ends: which balances and holiday days must be settled by the end date.
- Reporting channel: who must set one up and what the law requires A reporting channel must be set up in an organisation of 50 people: which reports the Act covers, who handles them and within what time.
- Employee personal data: what you may collect and how long to keep it Which data an employer may collect about an employee, how health data is handled and which retention periods bind after the employment has ended.