A clear project structure
The client, owner, phases, tasks, schedule and budget stay in one whole.
Add-on
Keep the project, the hours and the billing on the same map
Tasks, the timeline, resourcing and working-time allocation travel together. You see in time what has been done, what it costs and what is billable.
Project management add-on · €7/user/mo
What the project manager gets
Board, list and calendar
Plan the work on a board, refine it in a list and follow dates in a calendar. Everyone can save their own view.
A steerable timeline
Phases, tasks, milestones and dependencies show on the same timeline. Changes are made directly in the schedule.
Resourcing and workload
Book people onto projects and see whose week is filling up before the work starts to pile.
Hours in the right place
Working time is allocated with the same entry to a client, project, phase or task – from a clock-in too.
A margin you can trust
The margin is calculated from real labour costs and the sales prices that were in force at the time.
Budget and forecast
Hours, euros, budget usage and the completion forecast tell you when a project needs steering.
Quote to invoice
Quotes, payment milestones, extra and change work and the finished invoice travel in one chain.
Templates and approvals
Save project templates that work and ask the client to approve finished work by link.
Actuals
A recorded hour shows in the project status straight away.
When working time is recorded on the right project, it updates the budget, the margin and the billing. The project manager doesn’t wait for a month-end hour sheet, and payroll doesn’t receive a loose correction list.
- The right cost, at the right time The labour cost is calculated with the same rules as pay. Evening work, overtime and Sundays don’t vanish under an average rate.
- The entry is made where the work happens Hours are allocated from the day’s line, a clock-in or mobile straight to the client, project, phase and task.
- Corrections stay visible An allocation can be corrected later. The original working time and its changes don’t disappear along the way.
Tasks
Tasks stay attached to the project, not on a loose list.
Break the work into phases and tasks, follow progress on a board, a list or a calendar, and keep the discussion at the point the decision concerns.
- The same work in different views The board suits progress, the list suits close tracking and the calendar suits date management. Filters and saved views keep the day-to-day fast.
- Dependencies and recurring work Link tasks to each other, add lead times and let regular tasks create themselves.
- Decisions on record Comments, @-mentions, followers and the change history travel with the task, not as a separate message thread.
Timeline
The whole project on one timeline.
The timeline shows phases, tasks, milestones and dependencies in one picture. When a date changes, the effect shows immediately across the whole chain.
- Move directly on the timeline Schedule tasks, phases and milestones without a separate round of forms.
- See what is holding it up Dependencies, lead times and the critical path show which change matters next.
- Compare against the original plan Freeze a schedule baseline and see on the timeline what has slipped and by how much.
Workload and resourcing
See the load before it shows as delays.
Book people onto projects at week level and compare the plan against real capacity. Task estimates reveal in time when the calendar is full on paper but the work doesn’t fit the week.
- Weekly bookings Book hours for a project or phase and see utilisation per person.
- Task estimates in the same picture Estimates for open tasks spread across their weeks and raise overload early.
- The limits included The load is compared against the capacity under the Working Hours Act and the working time model, not just empty calendar slots.
Budget and forecast
See the risk of a budget overrun during the project.
Hours and euros run side by side. You see how much of the budget is used, which way the project is heading and where a decision is needed.
- Hour and euro budgets for the project and its phases.
- A completion forecast from the pace of actual work.
- Schedule and cost indices when you want to track earned value.
- A clear warning when a project approaches its limit or crosses it.
- The project manager’s status assessment as traffic lights – the portfolio shows at once which project needs attention.
Billing
The billing data comes from the project, not a month-end hunt.
Kelomo gathers billable hours, fixed-price instalments and recurring-contract work for review before invoicing. Corrections are made on the line with a justification, while the original hours stay unchanged.
- Time and materials, fixed price and retainer The billing model is chosen per project. Non-billable work shows in tracking but never ends up in the billing data.
- Review before invoicing Write-ups and write-downs are made with a visible justification, and the original working-time data never needs changing.
- To finance without manual work To Netvisor directly, to Lemonsoft, Procountor and Fennoa as a file – and the Finvoice format for the rest.
The invoice can be sent to the client straight from Kelomo, or the data exported to your own invoicing system.
Explore invoicing and receivables
Templates and approval
A good project structure deserves to be reused.
Save a structure that works as a template and start the next project with less preparation. When needed, the client approves a finished task or milestone via a secure link.
- Templates that carry the structure Phases, tasks, milestones, dependencies and roles come along without touching projects already under way.
- Client approval without an account The client can approve the work or request changes by link. Approval releases the agreed fixed-price line for billing.
Frequently asked
Questions about project management
01 Who can see the costs and the margin?
Cost and margin are visible to admins, payroll and the project owner for their own project. A supervisor sees the hours, the allocation and the billable revenue – not the cost or the margin. The person doing the work sees their own hours.
02 How is the project margin calculated?
Revenue is based on the rates in force at the time and the cost on the pay rules applied, so the margin for past periods does not change even if the price list is updated later.
03 Does this replace a separate project tool?
For many teams, yes – when the need is tasks, a timeline, resourcing, hours, budget and billing in one place. If you run a large portfolio system, Kelomo can act as the source of project actuals and billing data.
04 Can you send an invoice to the client with Kelomo?
Yes. Kelomo numbers the invoice, calculates the VAT, renders the PDF and sends it as an e-invoice through an operator or by email – and shows whether it has been paid. If invoicing happens elsewhere, the same data exports to Netvisor, Procountor, Fennoa, Lemonsoft or as a Finvoice file.
05 How do fixed-price projects and retainers work?
In fixed-price work the hours accumulate against the budget and show the margin, even though the invoice is based on the agreed sum. A retainer tracks the agreed quota and the billable share.
06 Does the employee need to learn a new way of logging hours?
Not for a separate project entry. Work is allocated on the day’s line or when clocking in, the same way as other working time.
Take charge of projects without a separate hour-logging grind.
Opening in September 2026 · 30 days free from launch, no card required