Clients, projects and phases
A project has a client, an owner, a status and a schedule. Hours allocated to phases roll up to the project.
Solution · project work
Allocate the hours. See the real margin.
Record working time straight onto the client, project and phase. Kelomo derives the margin from versioned rates and shows cost data only to those it concerns.
Uses the project management add-on (€7/user/mo)
Project work pain points
The margin must not stay a guess.
- Margin leaks from unrecorded hours A quarter-hour of unrecorded billable work per day is a large sum over a year. What isn’t recorded doesn’t show in the margin.
- Allocation is done afterwards When hours are allocated only at month-end, the right project and phase have already been forgotten.
- Cost rates show to the wrong people In Excel, margin and cost rate easily spread to people they don’t concern.
In Kelomo allocation is done on the hour line right away, and the margin is derived automatically – the cost rate stays visible only to the authorised.
See project managementWhat Kelomo does in project work
Allocation on the hour line
Hours to the client, project, phase and cost centre. The allocation can be corrected – the change leaves a trace.
Rates kept current
Cost and sales rates stay under control even when prices change along the way.
Margin without leakage
Margin and margin percentage are derived from sales and cost – cost data only for the authorised.
Budget and forecast
Hour and euro budget, budget usage, a completion forecast and a warning: on schedule, near the limit or over.
Travel and expenses
Travel, per diems and receipts are allocated to the same project and show in the margin, when the travel add-on is in use.
Rates and margin
The margin comes from the rates, not manual work.
When rates change, the margin of past periods stays put and new hours are calculated at the new rates. Whenever you open the project, the margin is already calculated.
- Cost and sales rates, each with its own validity period.
- The rate can be determined by person, project, role or the organisation’s default.
- The cost rate and margin show only to the authorised.
- Expenses and travel claims feed the same margin.
Comparison
Timesheets and Excel vs. an automatically derived margin
Allocation Recalled at month-end Recorded on the hour line right away
Margin Calculated by hand, leaks on the way Derived from versioned rates
Cost rate Spreads onward in spreadsheets Visible only to the authorised
Budget Overrun noticed afterwards A warning raised in time (≥ 85%)
Travel costs A separate process, left out of the margin On the same project, included in the margin
For whom
The right view for every role.
Project manager
See margin and budget in time
Track actuals against the budget, see budget usage and the forecast – and step in before the limit is crossed.
- Hour and euro budget
- Budget usage and forecast
- A warning at ≥ 85%
Consultant or specialist
Record once, on the right object
The day is ready, and hours are allocated on its lines to client and project.
- Allocation on the hour line
- No cost rates visible
- Travel on the same project
Finance and billing
Reliable material for billing
Confirmed hours, payment milestones, change orders and margin as one traceable source for billing and payroll.
- Netvisor, Procountor, Fennoa, Lemonsoft
- Payment milestones and change orders to invoicing
- Margin only for the authorised
Frequently asked
Project work and Kelomo
01 Do billable staff get their hours recorded?
Recording relies on the same day proposal as other working time: the day is ready, and hours are allocated on the line to client and project. Project recording is part of the same day, not an extra step.
02 Does the employee see the costs or the margin?
The cost rate and the margin show only to those they concern: admins, payroll and the project owner on their own project. Other people doing the work, and supervisors, see hours and allocation without cost or margin figures.
03 How is the margin calculated?
The margin is derived from the cost and sales rates in force. The margin of past periods does not change even if rates are later updated.
04 Is this just resource planning, or does time tracking come with it?
The actual hours and allocation come from the same confirmed working time. Resource planning and actuals are in the same product – no separate time entry on top of planning.
05 What about fixed-price projects?
The budget follows both hours and euros. In fixed-price work the actual hours accumulate against the budget, and budget usage and the forecast show whether the margin lasts all the way.
06 Do travel costs come into the margin?
Yes, when the Travel and expenses add-on is in use: the trip lands on the same project and shows in the margin, receipts included.
See what working time produces.
Allocate the hours to the right projects, let the pricing derive the margin and keep the budget on track.
Opening in September 2026 · 30 days free from launch, no card required