A balance account is an account made of hours: you direct a day’s surplus into it, and later take time off from it. Alongside the flexitime balance, a workspace can have a separate overtime bank, working-time bank and working-time reduction account. Unlike other leave, the account is not charged at approval but only when the day is confirmed.
What accounts there are
The accounts are defined under Settings → Work time & rules → Balance accounts.
| Account | Notes |
|---|---|
| Flexitime balance | Fixed, always present. See Flexitime balance. |
| Overtime bank | For overtime hours. |
| Working-time bank | A general hour bank. |
| Working-time reduction | For accrued working-time reduction. |
Every account has an Upper cap (h) and a Lower cap (h). Banks are also given a Yearly cap (h).
The legal reference on the settings page. “Working Hours Act § 14: a working-time bank may save at most 180 h/year and hold at most six months of working time.”
How the account accrues
A balance account accrues when you choose To time bank for a day’s surplus and the day is confirmed. The accrual comes from the same choice as flexitime; the difference is which account you pick.
How the account is charged
In the timing of the charge, balance accounts differ from day-based leave.
Balance-account leave is not charged at approval. When a supervisor grants, say, a working-time reduction day, the account does not move. The approval only checks that the balance is sufficient looking forward. The charge happens only when the day is confirmed. That way a day is never charged twice.
Day-based leave works differently. Annual leave and saved leave are charged to the leave balance already at approval, and a rejection or cancellation returns the days.
| Balance-account leave | Annual leave and saved leave | |
|---|---|---|
| Approval | Checks sufficiency, does not charge | Charges the balance |
| Confirmation | Charges the account | – |
| Cancellation or rejection | The account was never charged | Returns the days |
Take the leave in whole days
Balance-account leave can only be taken as whole days. Half a day is not possible: “Bank leave can only be taken as whole days.”
Balance accounts do not appear in the Leave balance chip row on the leave page. They become visible once you choose a leave type that consumes a balance account. See Request leave.
If something goes wrong
The leave is granted, but the account balance did not change. Balance-account leave is not charged at approval. The balance drops on the day the leave day is confirmed.
The approval says the balance is not enough. The check looks forward: it also takes into account leave that has been granted but not yet confirmed. The account can therefore show hours that are already reserved for granted leave.
I cannot request half a bank leave day. That is not possible. Balance-account leave is taken in whole days.
I cannot find my balance account among the leave balances. Balance accounts are not leave days, and they do not appear in the Leave balance chip row. Choose a leave type that consumes a balance account and the account and its balance appear.
How much is my balance in euros? Kelomo does not calculate amounts. It keeps track of hours and produces the payroll material; the amounts are calculated by the payroll system.