Administration

Working-time models, record types and organisation settings.

Work-time models and versioning
- Administrator
A work-time model is versioned. A change is always made as a new version going forward, and the calculation of old weeks does not change.
The organisation's structures
- Administrator
Basics, employers, units, staff groups, duties, skills, tracking dimensions and the holiday calendar – what each structure affects.
Tracking levels and tracking targets
- Administrator
A tracking level is the axis hours are followed on, a tracking target its single value. Add the targets by hand or from a file, and keep them current.
Record types: entry types and day types
- Administrator
An entry type is the type of a work row; a day type applies to the whole day. The calculation of both is versioned, so a change never touches old weeks.
Sign-in and the audit log
- Administrator
Choose whether members sign in with a password or with a Microsoft or Google account, connect your organisation's own sign-in service, and follow changes in the audit log.
Evening, night and weekend premiums
- Administrator
- Payroll
Evening, night and weekend premiums are defined with time-based premium bands; without a definition the hours reach the payroll export with no premium.
Recording policies
- Administrator
How the workday comes to be in your organisation – the day's base, self-learning automation, the supervisor's on-behalf actions and the billability choices.
Absence types
- Administrator
How an absence behaves – how precisely it can be bounded within the day, which balance it affects, and the unit the law counts it in.
Importing data
- Administrator
Import people, customers, projects, tracking targets, field-service sites and equipment, work-time history and opening balances from CSV files, and check how imports affect existing data.
Billing and cost rates
- Administrator
Versioned hourly rates with scopes – the most specific match wins.
SMS credits
- Administrator
Text messages are paid for with prepaid SMS credits – what spends the balance, how the warning threshold works, what happens when the balance runs out and how to top it up.
API and integrations
- Administrator
An API key reads and writes Kelomo's data programmatically. Webhooks push events to your own URL or to Slack and Teams channels, and Zapier connects Kelomo to other apps without code.
Electronic signature
- Administrator
Connect your organisation's own Visma Sign account to Kelomo, choose archive folders and follow open signature requests.
Licences, subscription and features
- Administrator
Manage your subscription and user licences, and choose which features your organisation uses.

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