The driving log is the drives view of Trips & expenses. Open My work → Trips & expenses and choose the Drives filter chip – it appears only if your employer has enabled mileage allowances.
With Drives selected, the Driving log bar appears above the list: the period’s kilometres, the total reimbursement and the driving log’s own actions.
Record a drive
- Press New drive.
- Choose the Distance source: Route, Kilometres or Odometer.
- Route: type From and To – the address search suggests addresses, and the route is calculated as soon as both ends are chosen. You get route options with their kilometres, and a stop is added with the Waypoint button.
- Kilometres: enter the Distance (km) directly.
- Odometer: give Odometer, start and Odometer, end – the kilometres are derived from the difference. The start reading is pre-filled from the vehicle’s last reading.
- Choose the Vehicle. The rate follows the vehicle type (car, motorcycle, moped, bicycle, usage-benefit car).
- If needed, open Add-ons (passengers, trailer…) and mark, for example, Passengers or Trailer. The add-ons apply to cars only.
- Check the allocation – Date and, if needed, Project – and press Save.
The reimbursement in euros shows at the bottom of the form before you save. The amounts come from the current rate table, and your employer can set its own levels in it.
Kilometres are recorded one way. A round trip is marked with the Round trip (×2) option, not by doubling the kilometres by hand.
Recurring routes
In route mode, Save route stores the route as a favourite, and next time you pick it with one press, kilometres included. You manage the favourites with the bar’s Saved routes button and your vehicles with the Vehicles button.
From drive to reimbursement
A drive is an expense row just like a receipt: submit it with Submit for approval, and an approved drive is paid with your salary. Once the drive has been picked into the payroll batch, the row shows the Sent to payroll mark. Statuses and returns work as for expenses – see Record an expense.
If the drive belongs to a business trip, record the kilometres as a line on the travel claim so they are approved with the trip – see Create a travel claim.
Export or print the driving log
From the driving log bar:
- Export CSV downloads the visible period’s drives as a table.
- Print prints the list.
- Full-year driving log opens the report view, where you get the whole year’s drives at once.
If something goes wrong
The Route option is not shown. Route calculation is not in use. Choose Kilometres as the source and enter the figure by hand.
Route calculation fails. You see the message “Route calculation failed.” Switch the source to Kilometres.
The Drives filter chip is not shown. Your employer has not enabled mileage allowances.
An add-on does not change the amount. The add-ons apply to cars only – for other vehicle types they do not affect the reimbursement.