Team → Approvals brings together working time and other items awaiting your decision, such as expenses, travel claims and leave requests. What you see depends on your permissions and the features enabled for your organisation. Expenses and travel claims also have separate approval views.
Review and approve working time
- Open Approvals and select Working time if you want to limit the list to working-time entries.
- Select an employee’s work week. Check the daily entries and any warnings.
- If the details are correct, select Approve 5 days. The number is how many days of the week are awaiting your approval. If they need correcting, return the days to the employee.
The default view groups items by what you can do with them now:
- Needs attention: entries or requests with something to check. Open the details and review the reason before deciding.
- Ready to decide: items you can decide now. Not all of these can be approved in a batch.
- Cannot be approved, Waiting on someone else and Cannot be decided now: the item is waiting for something else, such as another approver. The reason is shown in the item’s details.
If you cannot find an older confirmed day, select Show older days. Unconfirmed days cannot be approved yet. An empty approval queue does not necessarily mean that everyone has confirmed their days.
You can also use keyboard shortcuts: A approves, R opens the return form, and J and K move the selection. X selects an item for batch approval if it is eligible.
Approve several items at once
Approve unflagged selects the items in the list that have nothing to flag, up to 50 at a time. Check the selection and approve it with Approve selected. You can clear individual rows before approving.
Eligible items include work weeks with no exceptions requiring a decision and no days still awaiting confirmation, as well as expenses and travel claims with no warnings. Approval must also be available at the item’s current stage.
Leave requests, saved-leave proposals, shift swaps, open-shift sign-ups and training requests are handled individually. They remain on the list after a batch approval.
Return entries for correction
On a work week, select Return 5 days and explain what the employee needs to check or correct. Returning a week affects its days awaiting approval, not just the day with a warning. The employee can read your reason, correct the entries and confirm the returned days again.
If you can correct the information yourself, follow your permissions and your organisation’s agreed procedure. See Correct an already confirmed day.
Undo a recent decision
After a decision, a notice in the bottom-right corner names the approved items and offers Undo for about ten seconds. If you make several approvals in succession, the notice gathers them, and Undo takes back every decision it lists. Returns have a separate Undo button.
Undo before leaving the page. Leaving starts saving any pending decisions; it does not cancel them. If Kelomo reports that saving failed or could not be verified, check the approval queue.
If you cannot approve an item
- Your own entries are missing. Supervisors cannot approve their own entries, even when acting as a substitute. Agree who will approve them. Administrators can make an exception, and the decision is recorded in the history.
- The Approvals page is missing. Ask an administrator to check your approval permissions. Permission to process payroll data alone does not give you approval rights.
- The approval button is unavailable. Check the reason shown. An item may be waiting for another approver, or a workday may belong to a locked payroll period. Agree any reopening with your payroll team. See Close a payroll period.
For leave requests, see Handle leave requests. You can also appoint a substitute for your own absence.