A confirmed day can also be corrected. Confirmed information is not edited in place, however: the day is first reopened for editing, and the change remains as an event. This way the working time records show afterwards what was changed and who changed it.
Who makes the correction depends on whether your supervisor has had time to approve the day.
| Situation | Who corrects it | How |
|---|---|---|
| Confirmed, not yet approved | The employee themselves | Reopen for editing |
| The supervisor has already approved it | The supervisor | Correct or Un-approve |
| The payroll period is locked | Payroll removes the lock | See below |
Employee: reopen your own day
Open the day and press Reopen for editing. The day returns to a draft, you correct it and confirm it again.
This works only until your supervisor has approved the day. After approval you cannot reopen the day yourself.
The whole week can be returned at once: the Week summary panel has Return {n} days for edits.
Supervisor: correct it, or return it to the employee
When the day is already approved, there are two ways to correct it:
- Correct – you make the change yourself.
- Un-approve – the day returns to the state before approval.
You can also return the day to the employee with a reason. Returning suits cases where the correction needs information only the employee has. In their week view the employee sees “{date}: your manager returned this day for correction –” and the reason you wrote. See Approve your team’s working time.
If something goes wrong
You see the message “The period is locked for payroll. Changes go through once payroll lifts the lock.” The payroll period is closed, and a correction will not go through until the lock has been removed.
Contact payroll: they remove the lock, the day is corrected, and the next payroll transfer picks up late-approved days automatically. See Close the payroll period.
The day has already gone into the payroll material. The correction returns the day to a draft as usual. The content of the original export batch does not change, and the corrected day travels with the next transfer.
The employee gets an error: the day is already approved. The supervisor had time to approve the day. Ask the supervisor to use Correct or Un-approve.
The day’s times are wrong and the day was punched. The fix is still made to the day: reopen the day for editing and correct the times on the draft. The punches are not edited; the original punches stay alongside the day.