You can edit the day proposal before confirming it. If the day differed from the proposal, correct the entries yourself. Open Working time from the main menu.
Every change saves immediately: you see Saved and, for ten seconds, an Undo button. You can edit the draft as many times as needed. The day goes to your supervisor for approval only after confirmation.
Choose a view
The page has three views: Week, Month and Timesheet.
- Week is useful for working with exact times or individual days. Select a day or drag across several days to add or change an entry.
- Month gives you an overview.
- Timesheet is best when you record hours on projects. You enter the hours into project × day cells, a whole week at a time.
Read the Day breakdown
Open the Day breakdown from the day’s column header. It gathers the day’s data into one view:
| Row | What it tells you |
|---|---|
| Working time | The day’s worked time and the day’s target – and where the target comes from: own planned shift, group shift, model day rule, weekday target or day off. |
| Recorded | The day’s frame: start, end and the length of the break – and where the data came from: · punched, · proposal or · entered manually. |
| Balance effect | What the day does to your balance. |
| Daily overtime | The part over the statutory daily overtime limit. Computed: overtime requires the employer’s initiative. |
| Needs review | For example Longer than target, Break missing or Work on a day off. |
| Work entries | Entry type, starts, ends, billable and note. These are the ones you edit. |
| Effective rules | Break, flexitime, coffee break and overtime threshold – each with its source: from the shift, the model or the law. |
| Original punches | What the punch clock recorded. |
The frame, the break and the types
The day’s frame – start, end and break – is derived from the entries. The start is the start time of the first entry and the end is the end time of the last entry. Time between entries is counted as a break. For example, record a one-hour lunch break by leaving a one-hour gap between entries.
If you set the frame by hand, the manually set frame overrides the entries.
There are two types:
- Entry type is the type of a work entry: work, remote work, on-call and so on. A single day can have several entries and several entry types.
- Day type covers the whole day: sick leave, annual leave and the like. Then the frame is empty – no work was done that day.
Setting the frame cancels the day type. If you mark the day as sick leave and then give it a start and an end, the day counts as worked and the day type is removed.
Allocate the hours
If your organisation tracks hours by project or another allocation, each work entry has a selector for it. The selector shows recently used values, project phases and project tasks.
A target marked as required has Required after its heading. An empty value does not prevent the draft from being saved, but the day cannot be confirmed until the value is selected. See The day will not confirm.
The week summary’s Projects & phases section totals the week’s hours by project and by phase. The row Without phase collects hours booked on the project with no phase, and the row Unallocated (required dimension) the hours that still lack the required value.
Symbols and colours
- A solid green block is a recorded work entry.
- A block with a dashed border is a proposal: what confirming would record. A proposal’s figures carry a ≈ mark – ≈7h30 means “this is how the day would be recorded”, not work done. That is why an unrecorded day can show both ≈7h30 and −7h30: the hours are a proposal, while the balance effect shows the current situation.
- A dashed outline in the column’s background is a planned shift.
- A small dot in the day’s header shows the proposal’s confidence. Hover over the dot to see the assessment. On a touch screen, open the day details.
- A sand-coloured pill is an approved absence; a dashed yellow pill is a leave request awaiting a decision.
- An orange ring around the day number means the day awaits confirmation. ✓ is a confirmed day, and the lock means the day has been exported to payroll and can no longer be edited.
- ⚑ with a count shows how many things there are to review. Open the Day breakdown to see which.
If something goes wrong
The page says Working time is not tracked yet. You have no working-time model, so no target can be calculated for the day. Ask your supervisor to attach a working-time model to you.
You changed the wrong day by accident. Press Undo within ten seconds. After that you correct the change like any other; a draft can be edited without restriction.