Kelomo builds a complete proposal for the day from the working time model and the data sources in use – your calendar bookings, your shift and your punches. Review the proposal and confirm it.
Before confirmation, the day is a draft that you can edit. After confirmation, the day goes to your supervisor for approval.
Confirm a single day
- Open Working time from the main menu. You see your own week.
- Select the day to open the Day breakdown. Compare the worked time on the
Working time row with the day’s target, and see on the Recorded row what
the proposal says. The breakdown always tells you where the proposal came
from:
· proposal,· punchedor· entered manually. - Correct the entries, breaks and entry types if needed. Every change saves immediately, and you can take it back for ten seconds with Undo.
- Press Confirm day.
The green ✓ in the day header confirms the day without opening the breakdown.
Confirm the whole week at once
- Press Confirm week in the week’s top bar. It confirms all the week’s confirmable days, including empty days nothing was recorded on. An empty day is marked Confirmed · no work.
- If the week has days that are only a proposal or go over target, the Week summary opens first. Review the days and press Confirm 5 days – the number is how many days will be confirmed.
After confirming, the message tells you how many days were confirmed and which days were left unconfirmed and why: The working day is in progress or The punch session is open. Confirm them once the day is over and you have clocked out. Already confirmed and future days, and days with an absence request under review, are not part of the week confirmation.
Confirm clean in the week’s ⋯ menu and in the week summary confirms only the days with nothing to review. The rest are left for you to review.
If days have piled up over several weeks, the top of the page says how many days are waiting for confirmation. Review oldest moves straight to the oldest week. Start with the oldest so that days from earlier payroll periods are not left unconfirmed.
If the day went over target
When a day accumulates working time over the target, Kelomo asks before confirmation what to do with the excess:
- To flex balance – the hours stay on your flexitime balance.
- To payout – the hours are submitted for payment.
- To the time bank – the hours transfer to the balance account you choose.
Choose the option that follows your employer’s policy. Your supervisor handles the day as usual. The Daily overtime row in the breakdown is computed: it shows which part of the day’s work exceeds the statutory daily overtime limit. Overtime always requires the employer’s initiative.
If something goes wrong
The Confirm day button is not showing. The most common cause is one of these:
| Situation | What you see | What you do |
|---|---|---|
| An absence request is awaiting a decision | The absence request is awaiting a decision – the day can be confirmed once it is handled. | Wait for your supervisor’s decision. An approved whole day off is confirmed along with the decision; otherwise the day becomes available for confirmation. |
| A punch session is still open | The punch session is open | Clock out. |
| The payroll period is locked | A banner at the top of the page | Contact payroll. |
| You have no working time model | Working time is not tracked yet | Ask your supervisor to attach a working-time model to you. |
Confirmation fails with a message. The button is visible, but required information is missing from one or more entries. The messages and their fixes are in The day will not confirm.
I confirmed the day by accident. Open the day and press Reopen for editing. You can reopen your own confirmed day yourself as long as your supervisor has not approved it yet. If approval has already happened, ask your supervisor to correct the day – see Correct an already confirmed day.
My supervisor returned my day. You see the date and the reason in the week view. Correct the day and confirm it again.