The calendar connection brings the timings of your calendar bookings into the day proposal. Open My settings from your user menu and go to the Calendar connection tab.
The page reads: “Connect your Microsoft 365 or Google calendar and Kelomo will pre-fill a proposed work day based on your calendar bookings.”
Connect your calendar
Press Connect Outlook calendar or Connect Google calendar and approve the connection in your calendar service. After that the page reads Connected and Latest sync.
The sync repeats automatically. Sync now fetches the time spans immediately. Remove connection disconnects: “Remove the calendar connection? The synced time spans will be deleted.”
What Kelomo fetches from the calendar
Kelomo fetches only the timing of the bookings: the start, the end, the duration and the type. Titles, contents and participants are not fetched from the source at all – they are not requested from the calendar service. The proposal only needs to know when you were busy.
Some bookings are skipped entirely:
- bookings marked as private
- bookings marked as free
- cancelled bookings
- all-day events
The proposal is calculated on the fly from the time spans. The sync does not write into your records: it does not create, change or confirm your day. You confirm.
The connection can be removed at any time, and removing it takes away both the credentials and the synced time spans.
The breakdown tells you where the proposal came from: “Proposal generated from the work-time model and the timing of {n} calendar bookings”.
The exception: titles for a project proposal
If your employer has separately switched on the reading of titles for a project proposal, you can turn on the setting Read calendar titles for projects. It is off by default, and it is your own setting on the Automation page.
When it is on, only the derived project is stored from the title – not the title itself. From the title “Meeting: Client X”, for example, only the derived project is stored. See Automation and auto-confirmation.
Export the calendar
Calendar feed out (ICS) brings Kelomo’s data into your own calendar.
Working time data is the employer’s information. Your supervisor and your administrator see and manage your records. The calendar connection does not change this. The connection only limits what is fetched from your calendar into Kelomo – not who sees your finished working time data.
If something goes wrong
You cannot find the Calendar connection tab. The tab appears only once your employer has turned the calendar connection on. If it is not there, the feature is not in use in your workspace — ask your administrator to switch it on.
The proposal does not match your calendar. First check whether the bookings are the kind that are skipped on purpose: private, marked as free, cancelled or an all-day event. If the booking is fresh, press Sync now. The proposal row in the breakdown tells you how many calendar bookings were included in the proposal.
You do not want your calendar included in the proposal. Switch Use the calendar in the proposal off on the Automation page, or press Remove connection.