Open Projects → Billing → Receivables. You see the open receivables as an ageing view (not yet due, 1–30, 31–60, 61–90 and over 90 days) and the payment status of each invoice.
Three ways to record a payment
- By hand: choose Record a payment, enter the amount, date and payer and allocate the payment to an invoice. A refund is recorded as a negative amount.
- From Netvisor: when the Netvisor connection is in use, Kelomo fetches the payments for sales invoices and matches them by reference number automatically.
- From a bank statement: import the bank’s camt.054 file. Kelomo allocates the payments by reference number and shows a summary: matched, unmatched and already imported.
Payments that could not be allocated wait in the Unallocated payments queue, where you can allocate them to the right invoice by hand.
Send a payment reminder
Open the overdue invoice and choose Payment reminder. The reminder uses the original invoice’s reference number, so the receivable is not duplicated, and the reminder fee and penalty interest from the settings are added to it.